How to Stay Organized During a Move to a New Business Office
By Rachel Connolly
July 4 2019 - An office move is a big and important decision, especially if it is a move done to expand your team and get a new office in a more attractive location. But due to the nature of offices, from desks, computers, to specialized equipment, moving offices can be very hectic and uncomfortable. You might even waste a few working days and money because of it. That's why you need to take a systematic approach and pay attention to various details during the move. This article will help you tackle the move more professionally and have an easier time going through with it.
Take Care of Important Documents First
Way before you even start the physical process of moving, you must collect, organize, and store key documents related to your clients, employees, and transactions in a visible place. The number of tales we hear about offices losing important documents during a move is immeasurable, and if you want to avoid that, you need to be vigilant:
- Create sections for each part of your business operation, and make sure you collect the important documents relating to all of them.
- You might be forgetful, so read some articles online about the most important documents in your business sector, and make sure you keep all of those safe.
- Some documents might need to remain in circulation until the last stages of the move, so make a to-do list to remind yourself that you need to collect those before you move, as well.
Announce The Move
Announcing the move is an important decision, and we believe that you should do it in three stages to minimize mistakes and inform everyone adequately:
- During the first stage, you should announce your intention to move to key managers and employees in your company. This stage is best done before renting a new place or making wider changes. During this early stage, it is important to hear feedback and see what the managers and employees in your company think.
- If everything went according to plan and you were able to iron out the details of the move and finalize everything relating to the new place, you should make a company-wide notice informing your employees and contractors that you're going to move. This allows them sufficient time to organize and prepare themselves for it.
- Next up, if there are no hiccups, you should try to inform as many clients possible that you're moving to a new location. If you heavily rely on your physical location to interact with your clients, this will be a heavy blow to your business, and it is paramount you take steps to ease the pain of transition.
Keep Track of The Finances
Keeping track of the finances of the company is a borderline impossible job as is, and this is doubly true during a move. Everything will be hectic, and you might get way out of budget during the move, and this with the fact your business will be weak in the few weeks following a move might deal a hard blow to your profits. That's why you need to do a few things to keep your finances in check:
- Make sure you talk with your CFO and iron out the finances, including any externalities you might face before making a decision.
- The moving process itself is quite expensive. Make sure you hire an inexpensive and trustworthy removal company near your location. If you're living in Chiswick, London then Chiswick removal companies will be much cheaper and more efficient than companies further away.